Feith supports records management across many systems, applications and platforms. The department of defense discovered that its recordkeeping standards were lacking during the gulf war. Understand erm software evaluation as it pertains to legacy integration, emerging technologies, and functioning erm systems in federal agencies. And i believe as a certified records manager and dedicated information. Endorsement of dod electronic records management software applications design criteria standard, version 3 version 2 of dod 5015. Dod 5015 compliant software will be certified to properly do the following. Records management applications, as they are referred to in the standard, are not the only participants facing requirements in the standard. Full life cycle records management for records centers and file rooms includes integrated ecm, offsite warehouse provider integration, robust searching, online requesting, complete audit history. Houston, tx prweb gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015. Combining a bulletproof product line and impeccable and experienced service, feith systems software has allowed agency customers to. Oct 16, 2018 houston prweb october 16, 2018 gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015.
Records management is vital to the success of your organization, and an electronic records management system that has been certified to meet stringent requirements for both organizing file structures and plans dod 5015. If the records were in a dod certified records management repository or managed by the rms standard, the software would have wiped out a significant portion in compliance with federal laws and. Electronic records management guidance on methodology for. But when it comes to records management, one in particular stands out. Department of defense dod as a starting point for evaluating records management. Endorsement of dod electronic records management software applications design criteria standard, version 3 expiration date. Department of defenses dod design criteria standard for electronic records management software applications, better known as dod 5015. Oct 19, 2000 adopted in november 1997, the design criteria standard for electronic records management software applications, dod 5015. Retention and information governance software that is scaleable with your business needs through valuable add on extensions. When selecting a records management system, the most important certification to consider is dod 5015. Adopted in november 1997, the design criteria standard for electronic records management software applications, dod 5015. Department of defense dod as a starting point for evaluating records management systems the joint interoperability test command jitc certifies records management software solutions according to this standard.
Dod enterprise software initiative the dod enterprise software initiative esi is a contract mechanism that establishes and manages commercialofftheshelf cots information technology it agreements, assets, and policies for the purpose of lowering total cost of ownership across the dod, coast guard and intelligence communities. In order to prevent skepticism or frustration, the project team needed to ensure that each of these groups received the appropriate information at the appropriate times. Debunking the dod certified records management requirement. As of 2016, only three companies are certified for records management at all levels for the department of defense.
Formally known as design criteria standard for electronic records management software applications you can see why most people call it 5015. Department of defense dod for electronics records management. The joint interoperability test command jitc certifies records management software solutions according to this standard. The set of standards defines the basic performance requirements that must be met by commercial records management applications, or rmas, before they can be acquired by dod and its component agencies. Hyland recently received the department of defense dod 5015. Jul 20, 2016 but when it comes to records management, one in particular stands out. The directives and records management division drmd is responsible for the management of the secretariat and navy records management, information management control directives and forms for the secretariat and the department of the navy declassification program per title 44 u. Project management helps the department of defense protect military. Federal records managers are expected and often required to understand the importance of the dod 5015. Why foia agencies should care about dod 5015 compliant software.
Emc documentum records manager achieves latest u s department. Tower software, a proven global leader and experts in enterprise content management ecm solutions and electronic records management announced today trim context 6 dod 5015. Electronic records management software applications design criteria standard dod 5015. Opentext receives latest records management dod 5015. This bulletin advises agencies that the national archives and records administration nara. Department of defense s dod standard for records management. Alfresco becomes first open source vendor to achieve dod. In addition to the us government, the certification is widely regarded as the benchmark for records management software across many other industries. Oct 05, 2009 the dod standard outlines mandatory baseline functional requirements for records management application rma software used by the dod in implementing their records management programs.
Design criteria standard for electronic records management. The certification is so highly regarded that it has been adopted over the years by the corporate world as a requirement for records management software. Dod 5015 or the design criteria standard for electronic records management software solutions is a records management standard that resulted from the need for better management of records. This certification has the strictest requirements based on operational, legislative, and legal needs that must be met by the records management application. Jul 01, 2010 a leading enterprise content management ecm solutions provider, wareitis technologies announced that its records studio software has been certified as dod 5015. Miami, fl vocus july 1, 2010 a leading enterprise content management ecm solutions provider, wareitis technologies announced that its records studio software has been certified as dod 5015. Following are examples of how agencies are using rmas to facilitate electronic records management. Define and enforce a custom, hierarchical set of security levels to secure records, satisfying the most stringent set of records requirements. The defense departments joint interoperability test command has certified a records management module from alfresco meets the dod 5015. What you need to know about records mgmt certifications. Pentagon certifies alfresco records management app. Records and information management software gimmal. We create the stable environment within which your applications can run.
Dod information network dodin capabilities and approved. Emc documentum records manager achieves latest u s. All direct and indirect costs incurred by mrtfb activities shall be billed to one of the following sources. The dod enterprise software initiative esi is a contract mechanism that establishes and manages commercialofftheshelf cots information technology it agreements, assets, and policies for the purpose of lowering total cost of ownership across the dod, coast guard and intelligence communities. Project management helps the department of defense protect. Jun 16, 2000 in 1997, dod established directive 5015. The dod records officer collaborates with dod components and nara to execute the dod records management program in accordance with this instruction and the responsibilities contained in section 1220. Products include software licenses, software maintenance support, subscriptions, and information technology professional services. Feb 28, 2018 view nara bulletin 200807 to heads of federal agencies, subject.
It defines requirements for rmas managing classified records and. Dod certified automated content workflow in collabware clm for sharepoint. Managing records from desktop applications where the electronic version of the record will be the recordkeeping copy. Clarifying the misconception that requires all software serving records management purposes must be dod 5015. However, for many others, the importance of this certification or design standard in the eyes of the public sector can be challenging to fully understand.
It also ensures destruction of that content when this time has elapsed. This document is made available for download here since it is not available elsewhere. Feith systems and software is 100% usbased, stigready, dod 5015. It sets forth mandatory baseline functional requirements for records management application rma software used by the dod components in implementing their records management programs. Houston prweb october 16, 2018 gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015. Electronic records management certified by the dod at all levels. Gimmal records management can upgrade your sharepoint environment to a dod 5015. Zasios easytouse electronic records management software will help you effortlessly manage all of your business records. By being certified, records management solutions can assist corporations to achieve compliance and reduce risk by enabling them to control how and for how long enterprise content management software ecm is retained. Computing services services provide mature and standardized operations processes, centralized management, and partnerfocused support for our mission partners data.
The dod, army, navy and air force required prompt and accurate communications on the projects progress. During this session, we will demonstrate the specific features and capabilities of collabware clm that greatly expand sharepoints records management capabilities and set it apart in the marketplace. Jul 10, 2018 alfresco becomes first open source vendor to achieve dod 5015. According to the jitcs website, the current version of dod 5015. Why foia agencies should care about dod 5015 compliant. Functional baseline requirements and data elements for records management application software pdf format. Storefront catalog defense information systems agency.
Task management tracks the assignment of tasks across departments or commands to minimize the productivity costs associated with tracking work. Dec 12, 2014 what youre looking for is a complete, dod 5015. Alfresco becomes first open source vendor to achieve dod 5015. Gimmal extends its dod 50152 certified records management. Since then, it has become a defacto standard that government agencies, including the national archives and records administration nara, readily endorse. This standard described the minimum requirements derived from federal statute and regulation that an erm application must support for use within dod.
Apr 09, 2012 understand erm software evaluation as it pertains to legacy integration, emerging technologies, and functioning erm systems in federal agencies. Aug 05, 2014 clarifying the misconception that requires all software serving records management purposes must be dod 5015. Oct 16, 2018 gimmal records management is now dod 5015. We perform data management of hardware components, software, and labor. Records management with rma iq enterprisegrade, dod. Department of defense s dod design criteria standard for electronic records management software applications, better known as dod 5015. The open text content lifecycle management clm services for sharepoint was certified to meet the latest version of the u. The dod standard outlines mandatory baseline functional requirements for records management application rma software used by the dod in implementing their records management programs. Aug 02, 20 federal records managers are expected and often required to understand the importance of the dod 5015. If the records were in a dodcertified records management repository or managed by the rms standard, the software would have wiped out a significant portion in.
In november 1997, the defense department dod released the design criteria standard for electronic records management applications, dod 5015. Records management with rma iq enterprisegrade, dodcertified. Dod esis mission extends across the entire commercial it lifecycle. Department of defense dod as a starting point for evaluating records management systems.